How to start a gym

Surpassing Legal Hurdles

Apply for an Employer Identification Number (EIN).

In the US, most of the legal red tape relating to opening a gym is imposed by state governments, rather than the federal government. However, gyms do have the obligation to pay taxes to the federal government, which means, like many other businesses, that gyms should have an EIN. EINs are only used for tax administration purposes by the IRS and don’t qualify the holder to open a gym in and of themselves.

Apply for a business license.

As with most types of businesses, it’s necessary to obtain the proper licensing in order to operate your gym legally. However, this process is somewhat complex because different states can have different requirements for which specific licenses are needed to own and operate a gym. Luckily, this information is available online via the Small Business Administration’s Licenses and Permits resource.
As an example of the type of certification you may need to open your gym, in California, a gym can potentially require applying for state and local business licenses.
One advantage of opening a gym as compared to other forms of business (such as ones that sell alcohol or firearms) is that no federal business licenses are necessary.

Register for federal, state, and local taxes.

Every business must register to pay taxes. As noted above, every gym can expect to register for federal taxes with an EIN. The tax situation at the state and local level depends upon the location of your gym, however, and can vary based on state and local tax law. Consult your state and local tax agencies for specific tax registration information.
For example, in California, businesses (including gyms) can be required to register for one or more state-level tax identification numbers, unemployment insurance tax (if the business has employees), state income tax withholding, and more.

Register your business name.

Like most other businesses, gyms are required to register the name of their business in order to operate legally. As with tax registration, the precise process here can vary from locality to locality. In situations where the gym is a sole proprietorship, registering a name may not be necessary if the official name of the business can be the same as the gym’s owner.
For example, in California, small businesses are required to register their official “Doing Business As” (DBA) name with the county clerk’s office in the county where the gym will operate.

Get insurance.

One thing that gyms have to worry about that certain other businesses do not is the possibility that someone using the gym may be injured or even die on-site. Because high-intensity exercise occurs near-constantly during business hours, injury is always a possibility even if extensive safety precautions are taken. Thus, it is a wise idea for gyms to carry liability insurance (depending on state and local laws, this an even be a requirement to operate the gym.
Most gyms wisely include a clause in members’ contracts preventing them from suing in the event of self-caused injury.

If necessary, apply for a daycare license. Many large gyms offer play areas or daycares where young children can be left while their parents work out. Though this is not necessary to run a successful gym, if you do plan to offer this service, you’ll almost certainly need to apply for a special daycare or childcare license in addition to the normal business licenses you’ll need to run your business. The process for applying for a daycare license can differ from state to state.
For example, in California, you need a childcare license if you intend to care for children from more than one family who are not related to you.

Planning to Open Your Gym

Pick an accessible, lucrative location.

As with other types of small businesses, a significant portion of a gym’s success has to do with its location. The location of the gym should be based largely on the population group that it targets. People don’t like having to go far out of the way to fulfill their fitness needs. The best gym locations are in areas where there is demand for a gym, where the gym can be easily accessed by its clientele, and in which competition with other gyms, fitness clubs, etc., is minimal or at least manageable. Below are just a few things you may want to consider when choosing a location for your gym:
Rent. Unless you own your gym’s building outright, you’ll have to pay rent as one of your gym’s operating expenses. Rent can vary from location to location. In wealthy or densely-populated areas, for instance, rent can be very expensive, which can require you to raise membership prices to pay for it.

Proximity to population centers. If your gym is too far away from your clientele, they won’t go to it. Good gym locations should be in or near populated areas or at the very least be easily-accessible via car, bus, train, and so on.
Local market conditions. Finally, the best gym locations are where there is a demand for a gym that isn’t being filled. Opening a gym across the street from an established gym can be a risky move – why deal with the intense competition when you can open a gym in a part of town that is sorely lacking one?

Determine who your gym will target.

Make phone calls or conduct door-to-door surveys to determine not only the age and sex of individuals in the area you wish to target, but also the physical activity level of these residents.

Raise capital or get a loan.

Like any business, opening a gym costs some money. Obtaining the space for your gym, buying equipment, modifying your building to accommodate the needs of your gym, hiring personnel, and registration/licensing fees can all be substantial cost barriers to open your gym. Most small business owners don’t have the money up-front to pay for everything they need to open their business. In these cases, it’s necessary to raise the money somehow — this is usually done by persuading wealthy investors to provide capital or simply by getting a loan.

By some estimates, it can cost anywhere from $200,000 to $500,000, at bare minimum, to open a gym in a place like New York City. For a state of the art gym that features amenities and experienced personnel, the estimates can easily exceed $1 million.

Note that in both of these situations you will almost always be expected to provide a detailed business plan for the benefit of the people or entities providing you with the money to open your business.

This business plan must offer a convincing explanation for how the business can quickly become profitable, or the investors/lenders are unlikely to provide money for your venture.

Consider the option of opening a franchise location.

One potentially lucrative option prospective gym owners have is to open a franchise gym, rather than their own independently-operated gym. In this situation, the owner runs the gym for a large chain with many other locations. The parent company usually covers the initial cost of opening the gym and either provides its own equipment or pays for equipment. However, in a franchise situation, most of the profits from the gym go to the parent company. The franchise location may also be subject to sales quotas.

The parent company also offers its extensive resources to the gym owner, which can include a recognizable, established brand, training opportunities, connections, and financial support during “rough times”.
As with traditional forms of small business financing, franchise opportunities usually require you to submit a detailed business plan to the parent company.

Choosing the activities of the gym

Provide areas and equipment for playing sports.

The best gyms offer a wide variety of exercise opportunities to their clientele. These exercise opportunities should cater to the naturally varying interests of the people who use the gym. One fun, relatively easy-to-provide type of exercise is sports. Many popular types of sports can be relatively cheap to offer and maintain. For instance, all that’s needed for basketball is several regulation-size hoops, which can be placed indoors, outdoors, or both. Below are several types of sports you may want to offer at your gym (and the space and equipment required for each). Note that many gyms offer only a few of these sports, or none at all:

  • Basketball: Regulation-sized hoops and court (can be indoor or outdoor; usually includes regulation floor markings)
  • Soccer: Goals, regulation-sized field with regulation markings.
  • Running: Track; usually includes starting marks and/or distance markers
  • Baseball: Diamond/field or batting cages.
  • Boxing/sparring: Indoor ring or gym, punching bags, gloves, and masks.
  • Swimming: Indoor or outdoor pool. Olympic-sized is ideal but other sizes common.

Buy free weights.

Members of your gym with serious fitness goals will often want to develop muscles, strength, and flexibility. This almost always refers to performing strength building exercises with “free weights” — dumbbells, barbells, kettlebells, and other resistance training tools. Nearly every serious gym will have at least one area of the gym dedicated to housing a wide array of free weights to members. Below are just a few of the types of free weights most serious gyms will offer:

Bench presses
Squat racks
Deadlift mats
Bicep curl racks
Pullup/dip racks
Racks of dumbbells with benches for upper body exercises

Buy isolation machines.

Most modern gyms offer isolation machines (sometimes called “Nautilus” machines after the brand name of a popular supplier) in addition to free weights. These machines allow members to exercise one muscle or group of muscles at a time by using the machine to lift adjustable amounts of weights. Though isolation machines can vary in their usefulness in terms of actual strength-building potential, casual gym members generally enjoy these machines because they make it easy to safely perform weight-lifting exercises. Some types of isolation machines found in most gyms are:
Leg press machines
Lat pulldown machines
Tricep extension machines
Leg extension machines
Chest fly machines
Shoulder press machines

Buy cardio machines.

Today, most gyms are expected to offer multiple options when it comes to cardio. A wide variety of stationary machines allow members to perform cardio exercise without actually moving around the gym. It’s not uncommon for large gyms to have “cardio rooms” packed with dozens of machines. Often, these cardio rooms contain electric fans and television sets to keep members comfortable and entertained while they exercise. Just a few of the types of cardio machines that many gyms offer are:

Stationary bikes
Elliptical trainers
Stair machines
Rowing machines

Offer exercise classes.

For some gym members, part of the benefit of going to a gym (as opposed to exercising at home) is the social aspect. For these people, exercising in the company of others can be more satisfying and rewarding than exercising alone. To cater to this type of clientele, you may want to offer group exercise classes or programs at your gym. These classes can require you to set aside some of the space in your gym and to hire qualified teachers, but you can offset these costs by charging fees for enrolling in these classes. Below are just a few types of fitness classes you may want to offer at your gym:

  • Swimming lessons
  • Martial arts classes
  • Cycling groups
  • Sports camps
  • Yoga
  • Pilates
  • Zumba (or other rhythmic, dance-based exercise opportunities)

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